Tips Iād give to a student:
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Start with writing a longer description of your EC, your involvement and role, and the activity at hand. A short paragraph for each one and donāt think about the word count, instead describe all of it as if someone asked you a question about āXā and they didnāt know a thing about the EC, the activity, or the organization. (This isnāt a waste of time! You can include this as part of the information you give your recommendation letter writers at the start of fall.)
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After youāve got those longer descriptions written out, start a new sheet where you rewrite the ECs within the parameters of the word count; this is some Jenga-like trimming! You get 50 characters for your Position/Leadership description, 100 characters for Organization Name, and only 150 characters to describe the activity. Tip: sometimes it makes sense to use either (or both) the āPositionā of the EC and the āOrg Nameā as part of your overall effort to convey everything you can about your EC. Also, itās okay (and expected) to use abbreviations when needed; donāt over do it, you want it to still be legible and not read (too) choppily, but you can do it.
For example, S23 was deeply involved in a professional theater company from 6th grade onwards, but he did different things with them over the span of 6 years, and it was on hold for a covid year. All of that wouldnāt fit in the description character count, so he used the āPositionā and āOrganization Nameā to most accurately describe this EC:
Position: 6 yrs: Leading Actor; Chorus; Soloist; Apprentice
Organization Name: ________ ______ (Professional Theater Co.)
Description: Performed 5yrs chorus & dancing; 1yr as apprentice to stage manager; 1yr as a lead actor (incl solo singing) for 5500+ each yr.
He did this also for Student Council, because over the years of his involvement he held different roles:
Position: Elected President 11th & 12th; Class Rep 10th
Org Name: ___ Student Council
Description: I organize school events & donation drives for nonprofits; lead meetings; direct projects; manage student proposals & coordinate w faculty & admin.
It wouldnāt have been honest to say he was the President of Student Council for three years - he wasnāt! Using the āPositionā to accurately reflect his different roles was important. Similarly for the theater company; accuracy was essential in painting as complete a picture for the readers as you can, within the constraints of the character counts - expanding on this within the āPositionā made this more clear and stronger.
*Editing to add: these werenāt his only ECs, but they were the two that needed this technique - the others were straightforward. Here was how he first wrote out these two ECs in short paragraph form, to give you an idea of the blurbs that he included in his CV for his letter writers. Writing these out in a conversational tone also helped him when he was preparing for interviews and the classic ātell me aboutā¦ā
Theater EC:
_____ [theater company] is a musical performance incorporating story, dance, and the highest level of choral music; it pairs professional actors, musicians, and dancers with a multi-generational chorus to an audience of over 5,000 each season. Beginning in 2016 I performed for two years in the chorus, a third year working as an apprentice to the stage manager & tech crew, and in 2019 I was one of the lead actors in the ______ show, where I also sang with the chorus, performed 18th century dances, played a lead in the ____ and performed a solo. In 2020 I sang in the chorus of the virtual show, and this year I am a member of the chorus singing and dancing in the _____ show.
Student Council EC:
Iāve been a member of Student Council for 3 years, and I was elected President in 11th grade. We organize social events for the student body, such as singalong nights and several dances throughout the year. We also lead donation drives for local non profit organizations, e.g. last year we led 2 knit-a-thons making hats, gloves, and scarves for _____, and two donation drives for local youth shelters.
We also solicit ideas from the student body, and write and pitch proposals to faculty & school heads. As president I run meetings, lead projects and events, and meet often with the faculty to discuss topics and proposals brought by class representatives.