You must check the policy at your school. Most schools will first reduce the self help portion of the financial aid package (student loans, work study). then they will reduce (pretty much $ for $ the need based component of the financial aid package.
Keep in mind that all scholarship monies above the cost of tuition, books, fees is taxable income.
For example if you go to a school that meets 100% demonstrated need and your financial aid package is as follows:
Cost of attendance $55,000 EFC = $20,000
Need $35,000
School merit Scholarship $15,000
Work Study $2000
Subsidized loan $3500
Unsubsidized loan $2000
College grant $13,000
Student wins big outside scholarship One time scholarship of $20,000
Scholarship would first cover
work study $2000
Loans $5000
College grant $13,000
Family would still have to pay the EFC. Parents would have to have in financial plan paying for the next 3 years when scholarship is not into play (parent Out of pocket cost at least $80k over 4 years)
Using same scenario, student win big $20k scholarship ($5k year/4 years)
Scholarship would be applied as follows:
work study $2000 (recommended)
Sub loan $3500 ($1000 recommended)
Unsub loan $2000 (recommended)
Student would still be able to borrow the $2k unsub loan to help pay the EFC from $20k to $18k.
Student has 0 EFC at school that meets 100% demonstrated need no-loan
COA $60,000
Student contribution $3000
Work study $2000
Pell grant $5775
School grant $ $49,225
Big scholarship one time 20k
Would be applied to Work study $2000
Because Pell grant is an entitlement, it will not be reduced.
School Grant (may be reduced to $31, 225, $49,225- $18,000)
Student is still responsible for student contribution (EFC). Will probably still have to pay the tax on the room/board part of the financial aid package, whether monies is coming from school institutional aid or outside scholarship). Student can ask if part of the scholarship can be used to pay for one time cost of computer and books