Let the student take on as much as they are capable of doing, but in the end, I think MOST parents will have to take charge in terms of -
Figuring out possible audition dates in the various locations and determining what schools to audition for on campus vs. at a Unifieds or other consolidated audition venue. This is a BIG job requiring the organizational skills of an adult brain that knows all the details that have to be considered, such as high school exams dates & other important commitments, how to make hotel reservations and keeping track of cancellation deadlines and following up as your travel schedule changes, figuring out airline schedules/airfares, etc, deciding whether to drive (keeping likely weather conditions in mind!), managing the student’s audition schedule so they have enough time to be well-prepared, knowing whether your student is the sort that can do 10 auditions over 4 days in tha row or if they would be best off doing one per day.
My daughter does not have strong organizational skills and I do. Like many on CC, I created spreadsheets to track important facts regarding each school. I had columns for school name, location, whether it was a BA or BFA program, application deadlines (Note, deadlines are sometimes different for auditioned programs than for other students, i.e. U Michigan! Your school guidance counselor likely won’t realize this!), specific reporting requirements (do they require ACT with writing or not, or do they require Subject Tests and how many?), specific audition requirements, dates and locations, what the application fee is and what the audition fee is (yes, there are often TWO fees per school on top of the cost to send every single test score!), whether study abroad is possible for BFA Acting students, etc.
Organize all this early and you can add/remove schools as needed. (I found myself referring to the scheudle all the time in order to plan family vacations & other activities to avoid possible audition conflicts.)
If the parent does not make sure all the above is organized, things may slip through the cracks, which can result in lost opportunity or money, i.e, you paid to apply to a school, and paid to send SOME scores, but did not all the required test results, etc so money wasted since they won’t consider application since it is incomplete. Fees add up to a LOT and sadly, due to the very low chances of successful application to most BFA programs, you have to apply to many schools to try to ensure that your student gets accepted somewhere they will be happy.
My daughter had plenty to do since she applied to 17 schools, with 11 auditions. She had to study for and take entrace exams, complete the common app, do supplemental essays for most of the schools, prepare audition material, including songs even though she is going for BFA Acting (some schools ask if you have a song, even though it is not specified on their website!), decide & prepare what to wear for each audition, keep HS grades strong and keep up with existing extracurriculars/community service, etc.
There is plenty of work to go around, and although I think I read on this message board that a student recently managed the entire process on her own, I personally find it mind boggling and extremely impressive that she was able to do so successfully!