<p>Those are just internal budgeting numbers, with the following footnote:</p>
<p>
[quote]
These figures reflect internal management reporting of budgeting activity. They reflect only a portion of activity represented in audited financial statements.
[/quote]
</p>
<p>I use the official audited financial reports whenever possible in looking at a college's revenues and spending.</p>
<p>The most recent year (2005-6) for Swarthmore is available here:</p>
<p><a href="http://www.swarthmore.edu/Admin/investment_office/FinancialRpt_05-06.pdf%5B/url%5D">http://www.swarthmore.edu/Admin/investment_office/FinancialRpt_05-06.pdf</a></p>
<p>The prior six years and some other reports are available here:</p>
<p><a href="http://www.swarthmore.edu/Admin/investment_office/%5B/url%5D">http://www.swarthmore.edu/Admin/investment_office/</a></p>
<p>Page 14 of the PDF has the officially reported operating expenses: $106.4 million</p>
<p>Page 22 of the PDF has a list of the same operating expenses broken out by "natural classification", i.e. salaries, etc.</p>
<p>Sure, you can back out debt service ($6.6 million) if you want to. In Swarthmore's case, the debt service is all related to four major construction projects in the last decade: new academic building, new science center, new dorm, and a major gut/renovation of the biggest building on campus (a combined admin/dorm/student services building). They can get long term bonds at interest rates much lower than they can earn from endowment investments, so it would be stupid to pay cash. I could go either way on whether the debt service is a legitimate part of the subsidy. It does represent a reasonable annual proration (30 years) of the cost of building those facilities, but I could go either way as they could certainly be put on the capital investment side of the leger.</p>
<p>BTW, I will say that the hardest part of trying to compare college financials is sorting out capital from operating expenses. For example, Wellesley's numbers weren't making any sense to me until I figured out they were putting quite a few million dollars a year into a "future capital projects" fund. They called it an operating expense to separate it from the endowment, but it was an operating expense that was going straight into the bank.</p>
<p>The other "gotcha" is how the schools report financial aid discounts. Swarthmore's approach is the most common. It is NOT treated as an expense. Rather, they report it as a reduction in received revenue (a tuition discount). This is the technically correct way to report financial aid since it is revenue that the college never actually receives.</p>
<p>I noticed that either Williams or Amherst reports the full invoiced tuition and then reports financial aid as an expense item...so you have to be careful to compare apples to apples. It's a wash on the bottom line, but not if you are trying to compare revenues or expenses.</p>
<p>BTW, the management discussion in these annual reports is often a great source of information about schools: whether the budget is in "equilibrium", whether they are spending too aggressively from the endowment, whether financial aid needs to be reduced, whether faculty cuts are planned, whether deferred maintenance is a problem, etc.</p>
<p>Spending 4% of the endowment to balance the budget is conservative and financially solid. Spending 6% or more is considered trouble and usually leads to plans to increase revenue (by reducing financial aid) or reduce spending (almost always requires faculty cuts).</p>