Hi guys,
I am applying abroad to one of the Austrian universities. I have submitted my application back on mid-March.the registrar emailed me that the decision can take up to 3 month so please to stay patient. however, the austrian visa could take a lot of time to obtain (minimum 3 months), (study starts in October) and I want them to give me an earlier answer …
here’s what i was thinking to email the admission office ======= any thoughts?
Dear Mrs. X
I hope this email finds you well. I have applied to your university around 3 months ago, still no notification. Should I be worried? I am merely curious … and excited, as I have been accepted into 3 different universities, but still your university is my number 1 choice. I have grown fond and been very impressed with your university’s reputation and programs. And I was wondering if i could request an early outcome results or should I be on the lookout for your news any soon.?
regards,
(what do you think?, is it short and to the point? should change any thing in wording or else?) :-@
I do agree that it is time to contact them. But I don’t like this letter. It comes off very silly. Do not ask them if you should be worried, that is not a proper question. Asking your admission status is a proper question, asking if you have a good chance of admission is somewhat okay.
Do not say that you are ‘merely curious’ either as this indicates some level of disinterest. You are not writing to settle some level of curiosity. You need to know so you can get your affairs in order enough to allow you to attend.
I think it is okay to say they are you first choice, but I don’t think I would let them know that you have other acceptances first. This puts that information before your interest. At best that is rude and immaterial. It could be seen as pompous or threatening.
I have grown fond and been very impressed with–use better English than this please!
And I was wondering if i could request an early outcome results or should I be on the lookout for your news any soon.? - please just ask one clear question within a sentance. It is okay to get to the point. Do you have a result from me? If not when can I expect to hear so I can get my Visa in order?
Sorry to be so short but I have to go now.
The admission decision is not “late” until late June. Email them on June 29 with two sentences, noting that you applied, when you applied, and asking when you can expect notification. My guess is that you’ll hear from them before then.
Don’t say, “I hope this email finds you well” unless you know the person very well. Your email is overly flowery and personal, borderline creepy. =((
Thank you @BrownParent, @Dubnoyne for your important inputs.
If possible could you have another look at the email after cut and paste
===========================================================
"Dear Mrs. Sarah
I have submitted my application with appropriate documentation since last march. Regardless I have not got your response.
I would be thankful to know when I can expect to hear your notification so I can get my Visa in order?
Universität Wien is my first choice, and have been extremely inspired and impressed with it’s Molecular Microbiology programme, research faculty and the university’s high reputation.
I’m looking forward to hearing from you soon. much thanks
Yours
İ.Özüm
==============================================================
“I have submitted my application with appropriate documentation since last march. Regardless I have not got your response. I would be thankful to know when I can expect to hear your notification so I can get my Visa in order?”
Consider rephrasing this part. It could come off as impatient and slightly passive agressive
@shawnspear Yes my friend indeed :)>- any suggestions?!!
Delete the third and fourth paragraphs. Make the first two paragraphs more concise, like @shawnspencer suggested.
Avoid using “Yours” to close a business letter. It’s too personal, by itself (are you giving yourself to Mrs. Sarah?). “Regards” or “Sincerely” or “Thank you” will do.
Also, watch the use of “Mrs” in a business letter. If you have proof that the person in question uses “Mrs” for formal correspondence (e.g. you see it on a website), then it’s acceptable. But if you have no proof of this, don’t use it. IMO, it’s best to avoid it altogether and just use “Ms”.