Hello @AnonMomof2 - Here is some ideas on how to get the information and also solve the problem. It’s good information for other parents to have, as well.
First, please don’t worry. These schools have been around a long time (200 years+) and have plans in place for hosting students overnight - which is a lot better than being alone in a dorm. BTW, I agree with you that information should come sooner to new families. Unfortunately, they don’t ask my opinion so I share it here!
Every BS has a plan for hosting students or if a student must stay overnight.
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Our school will send you a form this summer that asks you to designate people (a family, persons, person) who resides within 2 hours of campus. If you have nobody to designate in the area, you should call the Student Life office or Dean of Students office and ask them whom you should designate.
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No worries! Many students we know whose parents had to leave early, or who were from overseas or far away, went home with their roommate - or with another friend from school.
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Our school has a list of families who have designated themselves as being able to host a student for weekends and holidays. We know this situation where a student was able to stay with a host family (a faculty member with same-aged kid) overnight. You can connect with the DPN (Deerfield Parents Network) for assistance with this. You can find the DPN link through the main portal or by clicking on a Parents tab.
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Stay in the new wellness center. We had a situation where we had to return to work and couldn’t stay overnight. Kiddo stayed over in the new Wellness center - with a beautiful room and room service (courtesy of the nurses).
FUN FACT : There is a movie being filmed right now about a scenario where a bunch of Deerfield kids have no where to go during a holiday break and a faculty member has to be the “minder”.