I’m applying to transfer for this next fall and I am required to have the registrar fill out the college report form. The form is available as a PDF on the common app website, but I don’t know what to do with it after that. I am not currently enrolled in school, but I can contacts at my old college that can give the form to the registrar office.
My main question is, who does the registrar office send it to? Do they send it to common app, or mail the college report directly to the multiple schools I’m applying to?
Overall the instructions seem vague, a lot of the information on the college websites say to submit the college report online, however I have no idea how to do that… it doesn’t specify anywhere from where I can see.
Hi there,
I might not be much help but I’ll try and hopefully more experienced members come along soon. In the transfer application process and all of these requirements, forms, etc., are unfamiliar and a bit overwhelming.
For the college and/or dean reports it varies by school in my Common App. Duke and Vanderbilt are the only two on my list requiring this report and both have different instructions. After you login, click Program Materials, select a school, then click the Documents tab. Specific instructions should be under Documents but I can’t say if thats the case for every university.
@SatanFlower69 thank you, I’ve tried contacting the schools and it seems to vary for each one. Some request it via mail and others through email - but since I waive my right to see the college report, is it the college registrar that is responsible for sending the report through mail or email?
@carterztransf honestly, now that I’m comparing Dukes instructions with the instructions listed on the actual report form I’m slightly confused as to how this works.
Duke Instructions under Documents Tab - This form should be completed by the appropriate campus official (e.g. registrar, dean, etc.) who can verify your academic and disciplinary records. The completed form should be submitted to Duke via email (undergrad-admissions@duke.edu), fax (919-668-1661), or postal mail (Duke Office of Undergraduate Admissions, 2138 Campus Drive, Box 90586, Durham, NC 27708-0586). The form can be found here.
Instructions on Common App Form - If you have access to the applicant’s academic and disciplinary records, please complete this form in its entirety. If you have access to the applicant’s academic record only, please complete the relevant portion of this form, then forward to the appropriate official for completion of the disciplinary questions, and ask that individual to mail the form to the applicant’s colleges after completion. Do not mail this form to The Common Application offices.
I’m assuming in this case a.) Duke specific instructions trump whats listed on the form and b.) A college official should be the one to submit the form via email, fax or mail.
My plan was to fill out my portion of the form and have an official fill out the remainder then submit it to all required schools during a counseling appointment next week. This way I can guarantee its done and not sit wondering when the person might get around to it. I believe, again could be wrong since this is all new to me, that no matter the method of submission it should still be sent by the college official.
I’m having this issue as well